Administrative/Personal Assistant
The administrative assistant is responsible for digital organization, administrative tasks, and calendar management for the CEO. This position is a part-time position.
Key Job Duties & Responsibilities Include
- Inbox Management:
- Responding to a high volume of emails from clients and leads appropriately and in a timely manner
- Striving daily towards “inbox zero” for 3 or more inboxes
- Cull through emails from several different inboxes, including archiving non-actionable items and unsubscribing from spam, using documented processes
- Convert emails with action items into todo list tasks
- Calendar Management:
- Schedule meetings based on availability and other criteria
- Respond to meeting proposals taking into account current and forecasted availability, often proposing new times
- Evaluate the weekly and monthly calendars each day, rescheduling conflicts as needed
- To-Do List Management:
- Convert emails into todo list items using the provided software
- Monitor the list constantly for items that can be delegated
- Process all possible action items
- Other administrative tasks as assigned, after training
Some of the things we’re looking for in you:
- Thrive in fast-paced, start-up environments
- Eager to support others by finding new ways to help
- Passion for innovation and desire to streamline existing processes
- Ability to work independently while valuing communication
Skills & Experience:
- Energetic and positive attitude
- Eagerness to handle customer inquiries, general communication, and complaints
- Time management skills and a sense of urgency
- Strong communication skills
- Ability to uncover customers needs by asking questions
- Desire to be a part of a team and make a difference
- Ability to manage and organize information across multiple platforms (training provided)
Why Beefy?
- Positive and fun environment
- Advancement Opportunities
- Casual work environment – just cover all of the requisite parts!
- Top of the line software and tools
- Close-Knit Team
- Access to training and relevant courses for career development